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meeting etiquette
Date [2014-09-25 18:42]【 】Times

■ meeting etiquette before meeting

What etiquette should be paid attention to in the meeting:
  
According to the participants, meetings can be basically divided into external meetings and internal meetings. The external meetings of the company can be divided into product release, seminar, forum, etc.
   
Internal meetings include regular weekly meeting, monthly meeting, year-end summary meeting, commendation meeting, planning meeting, etc.
Let's take an external meeting as an example to talk about some details that need to be paid attention to in business etiquette. We divide the meeting into before, during and after the meeting.
  
Before the meeting
In the preparatory work before the meeting, we need to pay attention to the following aspects:
  
· when - start time and duration of the meeting
· where - confirmation of meeting venue
· who - conference participants
· what - conference topics
· others - shuttle service, conference equipment and materials, company souvenirs, etc
  
When - time, you should tell all participants when the meeting will start and how long it will last. In this way, the participants can arrange their work well.
Where - place refers to the place where the meeting will be held. Pay attention to whether the layout of the meeting room is suitable for the meeting.
Who - people: take the company's external meeting attended by external customers as an example. Who will attend the meeting, who will attend the meeting, and whether external guests have been invited to attend the meeting.
The topic of the what meeting is to discuss what issues.
Others - Preparation of conference items is to determine what items are needed according to the type and purpose of the meeting. Such as paper, pen, notebook, projector and so on, whether you need coffee, snacks, etc.
     
Meeting etiquette
During the meeting, we need to pay attention to the following aspects:
(1) moderator
  
To preside over the meeting, attention should be paid to introducing the participants, controlling the process of the meeting, avoiding being off topic or making no decision, and controlling the meeting time
  
(2) seat arrangement
Generally speaking, there are two types of conference seats: square table meeting and round table meeting.
In general, there are rectangular tables in the conference room, including ellipses, which are called square tables. Square tables can reflect the primary and secondary.
In the square table meeting, special attention should be paid to the seating arrangement. If the seat of the leader is a short one, then it is only a rectangle. That is to say, with the door of the conference room as the reference point, on the inside side is the position of the guest of honor. If the meeting is attended by both the host and guest, they usually sit on both sides. The host sits on the right side of the conference table, while the guest sits on the left side of the table.
  
Another is to avoid this kind of primary and secondary arrangement as far as possible, and round table is the layout. In a round table meeting, you can not stick to so many rituals, but just remember to take the door as the reference point, and the seat closer to the inside is the main seat.   
 
■ meeting etiquette after meeting
After the meeting, we should pay attention to the following details to show good business etiquette. It mainly includes:
The talks should form written results. Even if there are no written results, phased resolutions should be formed and implemented on paper. Special personnel should be responsible for the follow-up of relevant matters;
Give souvenirs to the company;
Visit, such as visiting a company or factory building.
If necessary, take a group photo.   
 
Four principles of business fair
Business people should keep in mind the following four basic principles when negotiating:
  
First, the objective principle. The so-called objective principle means that when preparing for a negotiation, the relevant business people should have objective information and an objective attitude towards decision-making.
  
The objective possession of information requires negotiators to obtain as true and accurate information as possible, and not to rely on hearsay or false information intentionally spread by the other party as the basis for their decision-making.
  
The attitude of decision-making should be objective, which requires the negotiators to be sober and calm, and not to be influenced by feelings or impulsive.
  
Second, the principle of pre-trial. The so-called pre-trial principle has two meanings: first, it means that the business people who are ready to negotiate should review and improve their own negotiation plan in advance; second, it means that the business people preparing for negotiation should submit their negotiation plan to the superior competent department or competent person for examination and approval in advance.
  
Although the business people in charge of the negotiation have certain authorization, under certain special circumstances, they can "go abroad and not accept your orders", or "act first and then act". However, this does not mean that negotiators can forget themselves and go their own way. Before negotiation, we can not only reduce mistakes, but also make the scheme more perfect.
  
Third, the principle of autonomy. The so-called principle of autonomy means that business people should give full play to their subjective initiative when they are preparing for and in the process of negotiation. They should believe in themselves, rely on themselves, encourage themselves and spur themselves, and strive to be "self-centered" under the premise of conforming to norms and conventions.
  
One is that they can be more active in the negotiation, and the other is that they can be more active in the negotiation.
  
Fourth, the principle of consideration. The so-called principle of giving consideration to both sides requires that when preparing for negotiation and in the process of negotiation, business people should try their best to think for the other party and take the initiative to reserve certain interests for the other party without damaging their fundamental interests.
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